HOA Rental Compliance
Hidden rentals. Found, verified, billed.
Rental Compliance Made Simple™
Patent-pending rental detection, verification, and compliance—fully automated for HOA boards and management companies, with 99% less manual effort.
The Hidden-Rental Problem
Stop Losing Revenue to Hidden Rentals
Unauthorized rentals mean uncollected permit fees, covenant violations, liability exposure, and communication gaps—plus costs absorbed by all homeowners instead of landlords.
Built for communities of all sizes—affordable for every association.
Operating Models
One Platform. You Choose Who Runs It.
Boards and management companies keep full access to all of your data—same software, same real-time dashboard. The only choice is who operates it, and either way the decisions stay yours.
Self-Operated
Your team logs in and runs the platform—guided setup in about 15 minutes, automated detection and verification, self-service portals, and a real-time dashboard. Email and phone support included. Works for self-managed boards, committees, and management companies alike.
Fully Administered
Identical platform and feature set—RentTrac360 staff operates it. We onboard your community, launch verifications, field landlord responses and documents, and deliver monthly reports to your board. For boards and portfolios without staff time to run it.
Flat Service Cost. Unlimited Upside.
Your board sets the rates. Your community keeps the profit. We just make it work.
Why RentTrac360
Why Boards & Management Companies Choose RentTrac360
Automation that delivers real results—for a single community or standardized across an entire portfolio, without adding headcount.
99% Automated
Email-based verification replaces manual postal methods
8-Day Response
Average turnaround vs. 2-3 weeks with traditional methods
Complete Lifecycle
From detection through permit issuance and renewal
Continuous Monitoring
New listings, lease expirations, renewals, and status changes are watched year-round—with alerts and a monthly report that tells your board exactly what needs attention.
Predictable Costs, Flexible Revenue
Our flat service fee means no surprises. Work with your board to set landlord fees that fit your community and keep the margin.
Revenue Recovery
Identify hidden rentals and collect permit fees that were previously going uncollected
The Platform
Powerful Features, Simple Interface
Everything you need to manage rental compliance in one intuitive platform.
Reporting & Analytics
Automated monthly reports with priority actions for your board, verification metrics, and lease expiration dashboards.
Document Management
Self-service portal for landlords to submit lease agreements, insurance, and required documentation.
Automated Notifications
Intelligent automated reminders ensure high response rates. Configurable lease expiration alerts keep compliance on track.
The Process
How It Works
Onboard once. Monitored continuously.
Onboard
Set up your association and import your property list—guided setup takes about 15 minutes
Verify
Automated digital verification confirms rental status with industry-leading response rates
Monitor
Continuous monitoring flags new listings, expiring leases, and status changes—with a monthly report for your board
Get Started
See RentTrac360 in Action
Schedule a personalized demo and discover how we can transform your rental compliance process.
Request a Demo